| Summer 2005 Institutes Planning
Timeline* |
| Activity |
Responsible Agency/Individuals |
Deadline Date |
| Reservation of Anchorage based institute facilities
and lodging |
APTE |
November 17, 2004 |
| Selection of all content course
and cultural instructors and site coordinators |
APTE/Course and Cultural Instructors
and Site Coordinators |
December 17, 2004 |
| Package of travel guidelines to
Rural Professional Development School District Administrators |
APTE |
December 17, 2004 |
| Begin marketing to APTE Partner
and Professional Development Schools (PDS) for Content and Mentoring
Institutes |
APTE |
December 17, 2004 |
| Confirmation of Anchorage based
institute facilities |
APTE |
December 17, 2004 |
| Summer Institutes Website updates/registration
available on line |
APTE |
Release date: January 4, 2005 |
| Begin marketing to all APTE Partner
Schools for Content and Mentoring Institutes |
APTE |
Release date: January 14, 2005 |
| Close priority registration to APTE Partner/Professional
Development Schools (PDS) for Content Institutes |
APTE |
February 4, 2005 |
| Fill open slots with wait listed applicants
and open registration to any applicant in APTE Partner Schools for
Content Institutes |
APTE |
February 7, 2005 |
| Reservation of Anchorage based institute catering |
APTE |
February 11, 2005 |
| Confirmation and letters of offering to all
Content course instructors, cultural instructors and site coordinators
and all Mentoring instructors |
APTE |
February 11, 2005 |
| Course Content Guides under review
by course instructors |
PACE/Course Instructors |
Release date: February 11, 2005 |
| Updated Course Content Guides returned to PACE
for processing |
PACE/Course Instructors |
February 28, 2005 |
| Receipt of signed letters of acceptance
from all Content course and cultural instructors and site coordinators
and Mentoring instructors |
APTE/Course and Cultural Instructors
and Site Coordinators |
March 1, 2005 |
| Course Content Guides fully approved
through the College of Education and University agencies |
PACE |
March 1, 2005 |
| UAA Book orders due
to APTE Coordinators for processing |
APTE/Course Instructors |
March 15, 2005 |
Materials needed for duplication
that will be inserted into participant notebooks due to APTE |
Course Instructors/APTE |
March 15, 2005 |
| Registration confirmation package
to priority enrolled participants |
APTE |
March 16, 2005 |
| Update of number of institute employees
from site coordinators |
Site Coordinators/APTE |
March 17, 2005 |
| First shipment of course materials
(books/handouts) to institute sites |
APTE |
April 1, 2005 |
| Subcontracts and/or short form
contracts for instructors, presenters and employees |
APTE |
April 8, 2005 |
| Draft syllabi due from Course Instructors |
PACE/Course Instructors |
April 11, 2005 |
| Close all registration for filled
Content Institutes |
APTE |
April 15, 2005 |
| Supplies and materials list due
to APTE Coordinators for ordering |
APTE/Course Instructors |
April 18, 2005 |
| Final syllabi due from Course Instructors |
PACE/Course Instructors |
April 29, 2005 |
Mandatory orientation meeting for urban
participants traveling to a rural institute site (meeting to be
held in the UAA Commons...click here
for map) |
APTE |
May 6, 2005 (4-6pm) |
| Non-perishable food/supplies on
order by APTE Coordinators |
APTE |
May 12, 2005 |
| Shipment of non-perishable items
to institute sites |
APTE |
May 13, 2005 |
Second Confirmation Packet to Content
Participants |
APTE |
May 13, 2005 |
| Close all registration for all institutes |
APTE |
May 27, 2005 |
| Additional Course materials for
duplication due to APTE Coordinators for copying |
Course Instructors |
June 3, 2005 |
| Ticketing of Anchorage based participants
to institute sites |
APTE |
June 6, 2005 |
| Mailing of tickets and travel info
to eligible participants |
APTE |
June 10, 2005 |
| Confirmation of Anchorage based
institute lodging |
APTE |
June 24, 2005 |
| Confirmation of Anchorage based
institute catering |
APTE |
June 24, 2005 |
| Final number of institute employees
from site coordinators |
Site Coordinators/APTE |
June 30, 2005 |
| Perishable food/supplies on order
by APTE Coordinators |
APTE |
July 5, 2005 |
Perishable food/supplies shipped to sites |
APTE |
July 7-10, 2005 |
| Funds distributed to rural sites
to cover rural institute employees |
APTE |
July 7, 2005 |
| Complete receipt and inventory
of non-perishable food/supplies by institute site coordinators |
Site Coordinators |
July 7, 2005 |
| Complete receipt and inventory
of perishable food/supplies by institute site coordinators |
APTE/Course and Cultural Instructors
and Site Coordinators |
July 11, 2005 |
| Compilation of Institute Evaluations |
APTE |
August 11, 2005 |
Debrief with Content and Mentoring Instructors
and Coordinators |
APTE/Course and Cultural Instructors and Site
Coordinators |
August 24, 2005 |
