Frequently Asked Questions About Finances for Rural Institutes:

Summer 2005 will be the sixth and final year of Summer Institute offerings for the Alaska Partnership for Teacher Enhancement (APTE) grant. The grant and its partners will begin the institutionalization process of the Summer Institutes by drawing on the expertise of our rural partners to implement the following APTE travel policy. The following are answers to frequently asked questions for the rural summer institutes.

Financial FAQ Sheet for Rural Summer Institutes:

1. The Site Coordinator or Course Instructor will identify and secure the names, addresses and social security numbers of any local individual that will be paid to assist with the Institute. This could include but not be limited to elders, boat drivers, cooks, custodian, computer tech, instructors, and/or site coordinator. He/she will pass this information on to the Course Instructor, the APTE Program Coordinator and the District Financial Officer.

2. The Site Coordinator or Course Instructor will keep track of the hours worked by ALL employees (including themselves). He/she will then give the names and hours worked by the hourly employees only (to include but not limited to elders and boat drivers) to the District Financial Officer at the close of the institute so payment checks can be issued. The hours worked by ALL employees should be sent to the APTE Program Coordinator.

3. The Site Coordinator should check with the school district office to see if gas and oil may be charged and a final payment made at the closing of the Institute. If so, APTE will reimburse the district on the district purchase order.

4. Employees that are not local will be paid by APTE through a short form contract that is issued directly by APTE.

5. The payments for all local employees will be paid through their local District Financial Office:

a. Chevak Institute – Kashunamiut School District Office, Chevak
b. Akiachak Institute – Yupiit District Office, Akiachak
c. Toksook Bay Institute – Lower Kuskokwim School District Office, Bethel

6 A request for payment for the local employees should be verified by the Course Instructor and submitted in writing to the District Financial Office for payment.

7. APTE will provide the District Financial Officer with the payment schedule for all employees. The Course Instructor should check with their District Financial Officer as to when the payment checks will be issued. He/she should then pass that information on to the employees.

8. APTE will be sending a notice to the District Financial Officer requesting that payment be made as soon as verification of completion of duties has been received in the District office.

9. Workers that are regular employees of their school district will have taxes deducted from their payment. Those not employed by the school district will receive the total sum and will need to report that amount on their taxes.

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The contents of this website were developed and fully funded under a $6.5m grant from the U.S. Department of Education, however, they do not necessarily represent the policy of the Department of Education or endorsement by the Federal Government.